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If you’re handling sensitive data, there are some important aspects to be aware of when you post files. Firstly, send only the information that they need. This will lessen the risk that your information falls into the wrong hands in the celebration of a data leak or breach. Second, use equipment that prevents unauthorised editing of documents. If you and someone else are working on an Excel spreadsheet together, there are programs which will encrypt the document while editing. This will prevent accidental or malicious changes, and ensures accuracy of numbers.

It is also essential to erase information that you do not use and to make use of encryption so that anyone who has access to the file won’t be readable should it be intercepted in the transfer of data from your database towards the intended recipient. Platforms that promise to keep your data safe and secure will only allow authenticated users to view, edit the data, and then delete it. The platform will also automatically encrypt any data transferred between databases.

This feature provides assurance that your data is safe, but also reduces the workload and makes it easier for the user by removing the requirement to establish an online portal. Similar to Portal, files shared through Share Safe are also encrypted to protect against unauthorised viewing. Instead of having to log in to a portal to download files, they can simply enter the URL of your company to gain access.