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Automating the distribution of documents makes it easier to send forms, documents and other types of data like controlled data to employees, customers, vendors, and other parties. It also eliminates physical paperwork which requires manual handling. It also permits users to monitor modifications and comments via a central repository. This reduces the need for the need to duplicate effort, lose information or differences. Document management software like ImageSite and EngineBox can accept digital documents, paper-based files and other inputs, via various devices and applications. The software can be scaled to meet the needs of growing businesses and incorporate tools like electronic signatures, data capture, and workflow automation.

The program lets you create one source of truth for all of your documents and gives you complete version control. You can find the most current version of a document within the document management software even if there are multiple versions of it in your folders or programs. This saves your company lots of time and money.

This is especially important for projects in the construction and engineering sector where documents for projects undergo a variety of changes throughout their lifespan. It is essential for project participants to be able to quickly access the latest versions of these vital documents. Without a document distribution program you could end up using up valuable team members’ time searching through a myriad of folders, email inboxes and other devices to locate the most current version of a document.