A secure data room is a solution designed specifically for the secure sharing and managing of confidential documents during transactions and deals. If you have sensitive information to share, don’t depend on less secure options like email, Google Drive or Dropbox to manage it.
You need an application that can provide uncompromising security when sharing SOC 2 documents, compliance certificates, and other infoSec files. In the past, M&A due diligence and other transaction processes have relied on emails to transfer files, however when information leaves your inbox you’re no longer in complete control of its location and who has access. Email is not the easiest way to comply with regulations like GDPR and CCPA.
Even if 2FA is employed to stop unauthorised sharing, many systems do not hinder users from sharing the link. They simply log in using their login credentials and gain access to the file. This is in contradiction to the entire goal of a secure data room in the first instance.
A reliable VDR solution will provide an entire barrier to illegal sharing and include features such as dynamic watermarking which allows you to identify documents when they leave the platform. This helps to trace unauthorised use and hold accountable those who are negligent for accidental leaks or illegal sharing. It’s also worth considering a provider that uses SOC2 (SSAE18) compliant servers, a private cloud and advanced encryption techniques to keep your documents safe from hackers. Schedule a demonstration today to find out how to choose the right solution for your company.