Online Board Meetings Benefits

A virtual board meeting can save your non-profit organization money, time, and energy. It lets your members take part regardless of their work schedule, quarantine top article ebooks-sap.com/sample-financial-report-to-board-of-directors/ and travel restrictions. However, it’s important keep in mind that virtual meetings can lead to difficulties if they’re not managed properly. Fortunately, following a few simple guidelines leads to an efficient online meeting with a strong board participation and a well-written document.

Start with a clear, concise agenda. Involve your board members in the agenda-setting process, and send them copies well in advance of the meeting to enable them to prepare for the discussion. This will help keep your board on task and ensure that all topics are discussed during the meeting.

Be sure to use video conferencing software in your meeting to ensure that the attendees can see one another. It’s difficult to be engaged when members of the board aren’t able listen to body language or see each one another clearly. Additionally, video conference is a great method to get rid of distractions like pets, children and household movements.

Record all decisions made at the time of the meeting. Include notes from every member who participated in the meeting. This makes the minutes of your meeting more useful for future reference and ensures that each decision is documented in full. If you don’t record your decisions correctly this could result in confusion and conflicting information later on. You should have a designated person who will take notes of all discussions and actions in full.